Comview’s Wireless Management assures IRS compliance
The IRS defines Cellular devices as “listed property” much like company cars, meaning personal wireless use must be accounted for and reported back as income to the employee. While employees should track and report their personal use, obviously it’s somewhat impractical and poses an unnecessary administrative burden on organizations. The solution is to automate the accounting of personal and business calls.
Comview’s Personal Calling Module, included with every system, allows users to predefine personal and business telephone numbers and the system automatically allocates individual calls as appropriate. And to ease the setup, Comview will load the system with all customers, vendors and other phone numbers that are centrally available. Employees’ home numbers can also be pre-loaded. Then each month, only unknown status calls are presented to the user for validation as business or personal. The records are permanently stored in the Comview data base for the future use with IRS compliance.
Automate Departmental Charge-backs
The most time consuming task is figuring out how much to charge each department for their cellular usage. Commonly done using spreadsheets or reviewing paper invoices, it can take hours or even days depending on the number of devices, carriers and accounts. Some try putting different departments into different accounts. However, this quickly becomes a nightmare to maintain and invariably leads to more time spent moving devices around.
Comview fully automates the Chargeback process. Wireless users are maintained in assigned departments either by periodic feeds from corporate HR data or updated using simple cut & paste or drag & drop. The Comview system generates departmental chargeback electronic feeds for automatic input into the customer’s accounting system. And the feeds can be completely customized to customer specifications as needed.